Wilson Ranch Subdivision
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Meeting Minutes

Minutes from Wilson Ranch HOA Board Meeting

November 28, 2011

7:00 p.m.

Bill’s house

In attendance from the board: Becky Lee, Peggy Segura, Bill Rockwood, Jo Holcomb, Susan Leane, Paul McCowen, Adrienne Carlo. Homeowners Richard & Denise Hoctor

Homeowner issue:

·       The issue of barking dogs was brought to the attention of the board.

·       Current homeowners claimed the home at 729 Corral Drive has 4 dogs that bark constantly. Claims were also made that the renters dumped all their leaves in the ditch behind their home where the city had just cleaned.

·       The board said they would write a letter to the renters and the owners.

Minutes were approved and read from October meeting.

Other Business:

·       Paul will update website with names and information on the current board members.

·       745 Wilson Court has been cleaned up.

·       Peggy & Susan wondered about homeowners that consistently park in the street – what can be done. Jo said she would call and find out what we can do legally.

·       Jo – had information about picnic tables. Board would like to put this issue on the agenda for the annual meeting and get input from homeowners.

·       In terms of compliance with covenants, board approved giving residents a 30 day notice. Then, a 2nd notice with 15 days to comply. Non-compliance will result in a $50 per month fine.

·       Agenda items for annual meeting were discussed, Adrienne will type up a rough draft to be discussed at the next board meeting.

Budget

·        Regarding HOA dues for 2012. Board discussed fence repair in the park and picnic table and how this would affect dues. After a 5-2 vote, the board opted to raise dues to $200 per homeowner.

Board tentatively set the annual meeting for February 23, 2012, at Becky Lee’s home.

Next monthly meeting to be 7:00 p.m., January 9th, Monday, @ Peggy’s house.

Meeting adjourned at 8:00

AGENDA for annual meeting – rough draft

Possible Costs for Homeowners:

Fence repair

®    Bids and cost to replace fence by pump house looking to be about $8,000. Needs to be done this year.

Park Bench

®    Cost for a bench, looking to be about $2,000

®    Is this something to pursue this year or in the future?

Potential repair on leaks?

HOA dues for 2012

Penalties and Violation Schedule

®    In terms of compliance with covenants, board approved giving residents a 30 day notice. Then, a 2nd notice with 15 days to comply. Non-compliance will result in a $50 per month fine.


February 24, 2010

7:00 p.m.

Jeannie Smith’s home

In attendance from the board: Jeannie Smith, Peggy Seguro, Jo Holcomb, Bill Rockwood,

Donna Roso, Adrienne Carlo

Ricki Gavell from TurnKey Consulting was present and the meeting began with questions and discussion with her in regard to hiring her to handle much of the financial aspects of the HOA.

was present and the meeting began with questions and discussion with her in regard to hiring her to handle much of the financial aspects of the HOA.

 Sending assessments is included in her quote along with everything on the financial end.

 She will answer financial questions posed by homeowners.

 There is a charge to file a lien. An intent to file letter must be mailed 10 days before filing a lien. TurnKey charges $112 to file the lien as a deterrent to homeowners – who must pay for this fee.

 Ricki noted that we should be paying taxes each year as an HOA even though we would not owe any money. She said TurnKey would provide all the paperwork needed to file and that we should have the taxes completed and signed by a CPA.

 Home Loan State Bank is the bank she likes to use. If Wilson Ranch HOA did not change banks, we would need to add Ricki to our account. Ricki noted that because she works with Home Loan they waive many fees for her.

 Ricki does not anticipate raising monthly fees in 2011.

 Bill asked for references that we could check before agreeing to sign a contract. She agreed to e-mail references.

 Ricki is bonded and insured.

 Board compensation was brought up. Ricki noted that she did not think board members could be compensated.

CURRENT HOA STATUS

 Jeannie noted that one homeowner, Mundy, still has not completed paying dues from 2009. The board noted that we needed to file a lien and that homeowners are informed when a lien is filed. We can also send delinquent homeowners to collections and we can stipulate that they pay for all collection fees.

Ricki departed.

Notes from annual meeting were read and amended.

BOARD OF DIRECTORS

 Peggy was nominated for VP, Bill was nominated for treasurer, Adrienne was nominated for secretary.

 The board voted unanimously for these positions.

 No one is able to take on the job of president at this time. The board decided to work on recruiting other homeowners to step up to the board and serve in this capacity. Both Jo and Bill will be talking to specific homeowners.

BOARD DISCUSSION:

 Board decided that we would approve a contract with TurnKey pending a positive outcome from a reference check.

 At this time, the board will not look toward raising HOA dues, but may have to raise the dues next year to cover this cost.

 We need to research board compensation. Board would have to pay the annual HOA and if compensation is allowed, they would be cut a quarterly check as noted as the annual meeting. Directors would receive $50 per quarter and board members would receive $25.

 PC research. Jo had looked into a laptop for the HOA - although the original price she had seen was time sensitive. At this time, we won’t be needing a laptop.

 The next meeting was scheduled for Wednesday, March 24th at 7:00 at Peggy’s house.

 Jeannie noted that National Night Out is scheduled for August 3rd.

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Minutes from HOA Board Meeting


We are experiencing technical difficulty getting all the 2009 meeting minutes posted to the website.  If you are in need of minutes, please call Adrienne Carlo at 256-1282.


February 3, 2010

7:00 p.m.

Adrienne Carlo’s home

In attendance from the board: Tim Sherman, Nicolle Lewis, Jeannie Smith, Donna Roso, Julie Dollar, Adrienne Carlo – numerous homeowners also present – note sign in sheet (although some left early without signing).

Minutes read from the last annual meeting and approved.

BUDGET:

 In regard to information from TurnKey Consulting, there is a typo on the proposed amount – the decimal is in the wrong place.

 Discussion in regard to allowing board members to pay lower HOA dues in return for their service on the board. It was determined that directors would receive $200 per year, and officers would receive $100 per year paid out quarterly. Homeowners voted and passed this amendment.

 Motion to approve budget – unanimously approved by all members present.

PARK:

 Homeowners asked about the contract on the park and why we choose the option to pay by the month.

 Explanation of the broken pipe last fall. There was mention that the pipes may be getting old.

 Discussion of some of the fence posts in the park that are a bit shaky.

 The idea of e-mailing homeowners was discussed in order to get more participation. Becky Lee and Susan Lane offered to go door to door asking for neighbor e-mails.

ELECTION OF OFFICERS:

 Five board positions are available.

 In regard to the treasurer position – if no one steps forward from the neighborhood, we will have to hire an outside firm to handle the work. Homeowner Bill Rockwood offered to take on the position on a trial basis.

 Nominations were made: Tim Sherman (noted he would serve if we had no other volunteers, but would rather not), Jo Holcomb, Becky Lee, Peggy Segura, Adrienne Carlo, and Bill Rockwood were nominated.

 Voting by members present elected: Jo, Becky, Peggy, Adrienne & Bill. Donna and Jeanne to remain on the board.

OTHER ITEMS:

 Tim mentioned that perhaps the covenants and by-laws should be cleaned up and asked if anyone wanted to help do that. No one offered.

　

 Members discussed whether our HOA needed a separate group of people to make up an architectural control committee – it was decided that the board can act in this capacity.

 Discussed getting the address list updated with e-mails.

 The website was addressed. It is currently up to date. If members have information they want posted, they need to send it to Nicolle Lewis or Crista White.

 Bill Rockwood said the storm drains were cleaned out at the south end of the neighborhood.

 Nicolle mentioned the sinking man holes and hoped the city would fix this problem.

 Bill mentioned that the streets are to be resealed in 2011.

ITEMS FOR NEXT BOARD MEETING:

 Whether or not to have a yard sale.

 Spring clean up issues.

 Issues in regard to the rental homes in the neighborhood.

 Meeting to be held at 7:00 at Jeannie Smith’s home on February 24.

Adjourned at 8:25


January 13, 2010

7:00 p.m.

Julie Dollar’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting were read and changes were made. The minutes will be reread at the next meeting for approval.

BUDGET:

 Turn key was taken off the budget – otherwise our expenditures would be over.

 At this time, we are hoping Bill Rockwood will agree to be treasurer and that perhaps Walt Legit could take over Bill’s work on the irrigation system.

 Board unanimously approved the budget.

ANNUAL BUSINESS MEETING:

 The assessments and a letter from Tim will be mailed by Monday.

 Meeting to be held at Carlo’s home on Feb. 3rd at 7:00.

 Jeannie and Donna still have one more year left on the board of directors. Tim will think about staying on. Adrienne indicated she was willing to serve another term if her HOA fees were covered.

Jeannie noted we still have two homeowners who have not paid 2009 HOA dues. Board said she can file liens immediately (Hamiltons & Mundy).

High Performance Lawn Care – board approves the contract to be signed and mailed back.

Julie will have Stacey Dollar speak with Jackson Berry about the park fence.

Meeting adjourned at 8:00

November 19, 2009

5:30 p.m.

Tim Sherman’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting read and approved.

PAST ITEMS:

 Adrienne still needs to call Grand Valley Irrigation on tree branches.

 Road repairs have ended and cost around $1800. Road looks good.

BUDGET:

 We need to approve budget for 2010 and send it out to homeowners within 30 days of approval.

 Discussed the hiring of a treasurer vs. finding a homeowner to do the job. A couple names of people in the neighborhood were considered.

 Board unanimously decided to approve the propsed budget and distribute notices within required time frames - with money apportioned to pay a treasurer if needed.

 Tim moved that those individuals serving on the board have their HOA fees waived each year they serve starting in 2010. The board voted unanimously to approve this change pending review of by-law validity.

We need to schedule an annual board meeting and send out a notice with the proposed budget. Julie agreed to draft the letter.

Adrienne offered her home for the annual board meeting at 7:00 on the 13th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

 Jeannie and Donna still have one more year left on the board of directors. Tim will think about staying on. Adrienne indicated she was willing to serve another term if her HOA fees were covered.

Jeannie noted we still have two homeowners who have not paid 2009 HOA dues. Board said she can file liens immediately (Hamiltons & Mundy).

High Performance Lawn Care – board approves the contract to be signed and mailed back.

Julie will have Stacey Dollar speak with Jackson Berry about the park fence.

Meeting adjourned at 8:00

November 19, 2009

5:30 p.m.

Tim Sherman’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting read and approved.

PAST ITEMS:

 Adrienne still needs to call Grand Valley Irrigation on tree branches.

 Road repairs have ended and cost around $1800. Road looks good.

BUDGET:

 We need to approve budget for 2010 and send it out to homeowners within 30 days of approval.

 Discussed the hiring of a treasurer vs. finding a homeowner to do the job. A couple names of people in the neighborhood were considered.

 Board unanimously decided to approve the propsed budget and distribute notices within required time frames - with money apportioned to pay a treasurer if needed.

 Tim moved that those individuals serving on the board have their HOA fees waived each year they serve starting in 2010. The board voted unanimously to approve this change pending review of by-law validity.

We need to schedule an annual board meeting and send out a notice with the proposed budget. Julie agreed to draft the letter.

Adrienne offered her home for the annual board meeting at 7:00 on the 13th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

rd at 7:00.

 Jeannie and Donna still have one more year left on the board of directors. Tim will think about staying on. Adrienne indicated she was willing to serve another term if her HOA fees were covered.

Jeannie noted we still have two homeowners who have not paid 2009 HOA dues. Board said she can file liens immediately (Hamiltons & Mundy).

High Performance Lawn Care – board approves the contract to be signed and mailed back.

Julie will have Stacey Dollar speak with Jackson Berry about the park fence.

Meeting adjourned at 8:00

November 19, 2009

5:30 p.m.

Tim Sherman’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting read and approved.

PAST ITEMS:

 Adrienne still needs to call Grand Valley Irrigation on tree branches.

 Road repairs have ended and cost around $1800. Road looks good.

BUDGET:

 We need to approve budget for 2010 and send it out to homeowners within 30 days of approval.

 Discussed the hiring of a treasurer vs. finding a homeowner to do the job. A couple names of people in the neighborhood were considered.

 Board unanimously decided to approve the propsed budget and distribute notices within required time frames - with money apportioned to pay a treasurer if needed.

 Tim moved that those individuals serving on the board have their HOA fees waived each year they serve starting in 2010. The board voted unanimously to approve this change pending review of by-law validity.

We need to schedule an annual board meeting and send out a notice with the proposed budget. Julie agreed to draft the letter.

Adrienne offered her home for the annual board meeting at 7:00 on the 13th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

7:00 p.m.

Adrienne Carlo’s home

In attendance from the board: Tim Sherman, Nicolle Lewis, Jeannie Smith, Donna Roso, Julie Dollar, Adrienne Carlo – numerous homeowners also present – note sign in sheet (although some left early without signing).

Minutes read from the last annual meeting and approved.

BUDGET:

 In regard to information from TurnKey Consulting, there is a typo on the proposed amount – the decimal is in the wrong place.

 Discussion in regard to allowing board members to pay lower HOA dues in return for their service on the board. It was determined that directors would receive $200 per year, and officers would receive $100 per year paid out quarterly. Homeowners voted and passed this amendment.

 Motion to approve budget – unanimously approved by all members present.

PARK:

 Homeowners asked about the contract on the park and why we choose the option to pay by the month.

 Explanation of the broken pipe last fall. There was mention that the pipes may be getting old.

 Discussion of some of the fence posts in the park that are a bit shaky.

 The idea of e-mailing homeowners was discussed in order to get more participation. Becky Lee and Susan Lane offered to go door to door asking for neighbor e-mails.

ELECTION OF OFFICERS:

 Five board positions are available.

 In regard to the treasurer position – if no one steps forward from the neighborhood, we will have to hire an outside firm to handle the work. Homeowner Bill Rockwood offered to take on the position on a trial basis.

 Nominations were made: Tim Sherman (noted he would serve if we had no other volunteers, but would rather not), Jo Holcomb, Becky Lee, Peggy Segura, Adrienne Carlo, and Bill Rockwood were nominated.

 Voting by members present elected: Jo, Becky, Peggy, Adrienne & Bill. Donna and Jeanne to remain on the board.

OTHER ITEMS:

 Tim mentioned that perhaps the covenants and by-laws should be cleaned up and asked if anyone wanted to help do that. No one offered.

　

 Members discussed whether our HOA needed a separate group of people to make up an architectural control committee – it was decided that the board can act in this capacity.

 Discussed getting the address list updated with e-mails.

 The website was addressed. It is currently up to date. If members have information they want posted, they need to send it to Nicolle Lewis or Crista White.

 Bill Rockwood said the storm drains were cleaned out at the south end of the neighborhood.

 Nicolle mentioned the sinking man holes and hoped the city would fix this problem.

 Bill mentioned that the streets are to be resealed in 2011.

ITEMS FOR NEXT BOARD MEETING:

 Whether or not to have a yard sale.

 Spring clean up issues.

 Issues in regard to the rental homes in the neighborhood.

 Meeting to be held at 7:00 at Jeannie Smith’s home on February 24.

Adjourned at 8:25


January 13, 2010

7:00 p.m.

Julie Dollar’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting were read and changes were made. The minutes will be reread at the next meeting for approval.

BUDGET:

 Turn key was taken off the budget – otherwise our expenditures would be over.

 At this time, we are hoping Bill Rockwood will agree to be treasurer and that perhaps Walt Legit could take over Bill’s work on the irrigation system.

 Board unanimously approved the budget.

ANNUAL BUSINESS MEETING:

 The assessments and a letter from Tim will be mailed by Monday.

 Meeting to be held at Carlo’s home on Feb. 3rd at 7:00.

 Jeannie and Donna still have one more year left on the board of directors. Tim will think about staying on. Adrienne indicated she was willing to serve another term if her HOA fees were covered.

Jeannie noted we still have two homeowners who have not paid 2009 HOA dues. Board said she can file liens immediately (Hamiltons & Mundy).

High Performance Lawn Care – board approves the contract to be signed and mailed back.

Julie will have Stacey Dollar speak with Jackson Berry about the park fence.

Meeting adjourned at 8:00

November 19, 2009

5:30 p.m.

Tim Sherman’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting read and approved.

PAST ITEMS:

 Adrienne still needs to call Grand Valley Irrigation on tree branches.

 Road repairs have ended and cost around $1800. Road looks good.

BUDGET:

 We need to approve budget for 2010 and send it out to homeowners within 30 days of approval.

 Discussed the hiring of a treasurer vs. finding a homeowner to do the job. A couple names of people in the neighborhood were considered.

 Board unanimously decided to approve the propsed budget and distribute notices within required time frames - with money apportioned to pay a treasurer if needed.

 Tim moved that those individuals serving on the board have their HOA fees waived each year they serve starting in 2010. The board voted unanimously to approve this change pending review of by-law validity.

We need to schedule an annual board meeting and send out a notice with the proposed budget. Julie agreed to draft the letter.

Adrienne offered her home for the annual board meeting at 7:00 on the 13th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

 Jeannie and Donna still have one more year left on the board of directors. Tim will think about staying on. Adrienne indicated she was willing to serve another term if her HOA fees were covered.

Jeannie noted we still have two homeowners who have not paid 2009 HOA dues. Board said she can file liens immediately (Hamiltons & Mundy).

High Performance Lawn Care – board approves the contract to be signed and mailed back.

Julie will have Stacey Dollar speak with Jackson Berry about the park fence.

Meeting adjourned at 8:00

November 19, 2009

5:30 p.m.

Tim Sherman’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting read and approved.

PAST ITEMS:

 Adrienne still needs to call Grand Valley Irrigation on tree branches.

 Road repairs have ended and cost around $1800. Road looks good.

BUDGET:

 We need to approve budget for 2010 and send it out to homeowners within 30 days of approval.

 Discussed the hiring of a treasurer vs. finding a homeowner to do the job. A couple names of people in the neighborhood were considered.

 Board unanimously decided to approve the propsed budget and distribute notices within required time frames - with money apportioned to pay a treasurer if needed.

 Tim moved that those individuals serving on the board have their HOA fees waived each year they serve starting in 2010. The board voted unanimously to approve this change pending review of by-law validity.

We need to schedule an annual board meeting and send out a notice with the proposed budget. Julie agreed to draft the letter.

Adrienne offered her home for the annual board meeting at 7:00 on the 13th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

rd at 7:00.

 Jeannie and Donna still have one more year left on the board of directors. Tim will think about staying on. Adrienne indicated she was willing to serve another term if her HOA fees were covered.

Jeannie noted we still have two homeowners who have not paid 2009 HOA dues. Board said she can file liens immediately (Hamiltons & Mundy).

High Performance Lawn Care – board approves the contract to be signed and mailed back.

Julie will have Stacey Dollar speak with Jackson Berry about the park fence.

Meeting adjourned at 8:00

November 19, 2009

5:30 p.m.

Tim Sherman’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting read and approved.

PAST ITEMS:

 Adrienne still needs to call Grand Valley Irrigation on tree branches.

 Road repairs have ended and cost around $1800. Road looks good.

BUDGET:

 We need to approve budget for 2010 and send it out to homeowners within 30 days of approval.

 Discussed the hiring of a treasurer vs. finding a homeowner to do the job. A couple names of people in the neighborhood were considered.

 Board unanimously decided to approve the propsed budget and distribute notices within required time frames - with money apportioned to pay a treasurer if needed.

 Tim moved that those individuals serving on the board have their HOA fees waived each year they serve starting in 2010. The board voted unanimously to approve this change pending review of by-law validity.

We need to schedule an annual board meeting and send out a notice with the proposed budget. Julie agreed to draft the letter.

Adrienne offered her home for the annual board meeting at 7:00 on the 13th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

February 24, 2010

7:00 p.m.

Jeannie Smith’s home

In attendance from the board: Jeannie Smith, Peggy Seguro, Jo Holcomb, Bill Rockwood,

Donna Roso, Adrienne Carlo

Ricki Gavell from TurnKey Consulting was present and the meeting began with questions and discussion with her in regard to hiring her to handle much of the financial aspects of the HOA.

 Sending assessments is included in her quote along with everything on the financial end.

 She will answer financial questions posed by homeowners.

 There is a charge to file a lien. An intent to file letter must be mailed 10 days before filing a lien. TurnKey charges $112 to file the lien as a deterrent to homeowners – who must pay for this fee.

 Ricki noted that we should be paying taxes each year as an HOA even though we would not owe any money. She said TurnKey would provide all the paperwork needed to file and that we should have the taxes completed and signed by a CPA.

 Home Loan State Bank is the bank she likes to use. If Wilson Ranch HOA did not change banks, we would need to add Ricki to our account. Ricki noted that because she works with Home Loan they waive many fees for her.

 Ricki does not anticipate raising monthly fees in 2011.

 Bill asked for references that we could check before agreeing to sign a contract. She agreed to e-mail references.

 Ricki is bonded and insured.

 Board compensation was brought up. Ricki noted that she did not think board members could be compensated.

CURRENT HOA STATUS

 Jeannie noted that one homeowner, Mundy, still has not completed paying dues from 2009. The board noted that we needed to file a lien and that homeowners are informed when a lien is filed. We can also send delinquent homeowners to collections and we can stipulate that they pay for all collection fees.

Ricki departed.

Notes from annual meeting were read and amended.

BOARD OF DIRECTORS

 Peggy was nominated for VP, Bill was nominated for treasurer, Adrienne was nominated for secretary.

 The board voted unanimously for these positions.

 No one is able to take on the job of president at this time. The board decided to work on recruiting other homeowners to step up to the board and serve in this capacity. Both Jo and Bill will be talking to specific homeowners.

BOARD DISCUSSION:

 Board decided that we would approve a contract with TurnKey pending a positive outcome from a reference check.

 At this time, the board will not look toward raising HOA dues, but may have to raise the dues next year to cover this cost.

 We need to research board compensation. Board would have to pay the annual HOA and if compensation is allowed, they would be cut a quarterly check as noted as the annual meeting. Directors would receive $50 per quarter and board members would receive $25.

 PC research. Jo had looked into a laptop for the HOA - although the original price she had seen was time sensitive. At this time, we won’t be needing a laptop.

 The next meeting was scheduled for Wednesday, March 24th at 7:00 at Peggy’s house.

 Jeannie noted that National Night Out is scheduled for August 3rd.

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

 Jeannie noted that National Night Out is scheduled for August 3rd.

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

 Sending assessments is included in her quote along with everything on the financial end.

 She will answer financial questions posed by homeowners.

 There is a charge to file a lien. An intent to file letter must be mailed 10 days before filing a lien. TurnKey charges $112 to file the lien as a deterrent to homeowners – who must pay for this fee.

 Ricki noted that we should be paying taxes each year as an HOA even though we would not owe any money. She said TurnKey would provide all the paperwork needed to file and that we should have the taxes completed and signed by a CPA.

 Home Loan State Bank is the bank she likes to use. If Wilson Ranch HOA did not change banks, we would need to add Ricki to our account. Ricki noted that because she works with Home Loan they waive many fees for her.

 Ricki does not anticipate raising monthly fees in 2011.

 Bill asked for references that we could check before agreeing to sign a contract. She agreed to e-mail references.

 Ricki is bonded and insured.

 Board compensation was brought up. Ricki noted that she did not think board members could be compensated.

CURRENT HOA STATUS

 Jeannie noted that one homeowner, Mundy, still has not completed paying dues from 2009. The board noted that we needed to file a lien and that homeowners are informed when a lien is filed. We can also send delinquent homeowners to collections and we can stipulate that they pay for all collection fees.

Ricki departed.

Notes from annual meeting were read and amended.

BOARD OF DIRECTORS

 Peggy was nominated for VP, Bill was nominated for treasurer, Adrienne was nominated for secretary.

 The board voted unanimously for these positions.

 No one is able to take on the job of president at this time. The board decided to work on recruiting other homeowners to step up to the board and serve in this capacity. Both Jo and Bill will be talking to specific homeowners.

BOARD DISCUSSION:

 Board decided that we would approve a contract with TurnKey pending a positive outcome from a reference check.

 At this time, the board will not look toward raising HOA dues, but may have to raise the dues next year to cover this cost.

 We need to research board compensation. Board would have to pay the annual HOA and if compensation is allowed, they would be cut a quarterly check as noted as the annual meeting. Directors would receive $50 per quarter and board members would receive $25.

 PC research. Jo had looked into a laptop for the HOA - although the original price she had seen was time sensitive. At this time, we won’t be needing a laptop.

 The next meeting was scheduled for Wednesday, March 24th at 7:00 at Peggy’s house.

 Jeannie noted that National Night Out is scheduled for August 3rd.

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

 Jeannie noted that National Night Out is scheduled for August 3rd.

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20


February 3, 2010

7:00 p.m.

Adrienne Carlo’s home

In attendance from the board: Tim Sherman, Nicolle Lewis, Jeannie Smith, Donna Roso, Julie Dollar, Adrienne Carlo – numerous homeowners also present – note sign in sheet (although some left early without signing).

Minutes read from the last annual meeting and approved.

BUDGET:

 In regard to information from TurnKey Consulting, there is a typo on the proposed amount – the decimal is in the wrong place.

 Discussion in regard to allowing board members to pay lower HOA dues in return for their service on the board. It was determined that directors would receive $200 per year, and officers would receive $100 per year paid out quarterly. Homeowners voted and passed this amendment.

 Motion to approve budget – unanimously approved by all members present.

PARK:

 Homeowners asked about the contract on the park and why we choose the option to pay by the month.

 Explanation of the broken pipe last fall. There was mention that the pipes may be getting old.

 Discussion of some of the fence posts in the park that are a bit shaky.

 The idea of e-mailing homeowners was discussed in order to get more participation. Becky Lee and Susan Lane offered to go door to door asking for neighbor e-mails.

ELECTION OF OFFICERS:

 Five board positions are available.

 In regard to the treasurer position – if no one steps forward from the neighborhood, we will have to hire an outside firm to handle the work. Homeowner Bill Rockwood offered to take on the position on a trial basis.

 Nominations were made: Tim Sherman (noted he would serve if we had no other volunteers, but would rather not), Jo Holcomb, Becky Lee, Peggy Segura, Adrienne Carlo, and Bill Rockwood were nominated.

 Voting by members present elected: Jo, Becky, Peggy, Adrienne & Bill. Donna and Jeanne to remain on the board.

OTHER ITEMS:

 Tim mentioned that perhaps the covenants and by-laws should be cleaned up and asked if anyone wanted to help do that. No one offered.

　

 Members discussed whether our HOA needed a separate group of people to make up an architectural control committee – it was decided that the board can act in this capacity.

 Discussed getting the address list updated with e-mails.

 The website was addressed. It is currently up to date. If members have information they want posted, they need to send it to Nicolle Lewis or Crista White.

 Bill Rockwood said the storm drains were cleaned out at the south end of the neighborhood.

 Nicolle mentioned the sinking man holes and hoped the city would fix this problem.

 Bill mentioned that the streets are to be resealed in 2011.

ITEMS FOR NEXT BOARD MEETING:

 Whether or not to have a yard sale.

 Spring clean up issues.

 Issues in regard to the rental homes in the neighborhood.

 Meeting to be held at 7:00 at Jeannie Smith’s home on February 24.

Adjourned at 8:25


January 13, 2010

7:00 p.m.

Julie Dollar’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting were read and changes were made. The minutes will be reread at the next meeting for approval.

BUDGET:

 Turn key was taken off the budget – otherwise our expenditures would be over.

 At this time, we are hoping Bill Rockwood will agree to be treasurer and that perhaps Walt Legit could take over Bill’s work on the irrigation system.

 Board unanimously approved the budget.

ANNUAL BUSINESS MEETING:

 The assessments and a letter from Tim will be mailed by Monday.

 Meeting to be held at Carlo’s home on Feb. 3rd at 7:00.

 Jeannie and Donna still have one more year left on the board of directors. Tim will think about staying on. Adrienne indicated she was willing to serve another term if her HOA fees were covered.

Jeannie noted we still have two homeowners who have not paid 2009 HOA dues. Board said she can file liens immediately (Hamiltons & Mundy).

High Performance Lawn Care – board approves the contract to be signed and mailed back.

Julie will have Stacey Dollar speak with Jackson Berry about the park fence.

Meeting adjourned at 8:00

November 19, 2009

5:30 p.m.

Tim Sherman’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting read and approved.

PAST ITEMS:

 Adrienne still needs to call Grand Valley Irrigation on tree branches.

 Road repairs have ended and cost around $1800. Road looks good.

BUDGET:

 We need to approve budget for 2010 and send it out to homeowners within 30 days of approval.

 Discussed the hiring of a treasurer vs. finding a homeowner to do the job. A couple names of people in the neighborhood were considered.

 Board unanimously decided to approve the propsed budget and distribute notices within required time frames - with money apportioned to pay a treasurer if needed.

 Tim moved that those individuals serving on the board have their HOA fees waived each year they serve starting in 2010. The board voted unanimously to approve this change pending review of by-law validity.

We need to schedule an annual board meeting and send out a notice with the proposed budget. Julie agreed to draft the letter.

Adrienne offered her home for the annual board meeting at 7:00 on the 13th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

 Jeannie and Donna still have one more year left on the board of directors. Tim will think about staying on. Adrienne indicated she was willing to serve another term if her HOA fees were covered.

Jeannie noted we still have two homeowners who have not paid 2009 HOA dues. Board said she can file liens immediately (Hamiltons & Mundy).

High Performance Lawn Care – board approves the contract to be signed and mailed back.

Julie will have Stacey Dollar speak with Jackson Berry about the park fence.

Meeting adjourned at 8:00

November 19, 2009

5:30 p.m.

Tim Sherman’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting read and approved.

PAST ITEMS:

 Adrienne still needs to call Grand Valley Irrigation on tree branches.

 Road repairs have ended and cost around $1800. Road looks good.

BUDGET:

 We need to approve budget for 2010 and send it out to homeowners within 30 days of approval.

 Discussed the hiring of a treasurer vs. finding a homeowner to do the job. A couple names of people in the neighborhood were considered.

 Board unanimously decided to approve the propsed budget and distribute notices within required time frames - with money apportioned to pay a treasurer if needed.

 Tim moved that those individuals serving on the board have their HOA fees waived each year they serve starting in 2010. The board voted unanimously to approve this change pending review of by-law validity.

We need to schedule an annual board meeting and send out a notice with the proposed budget. Julie agreed to draft the letter.

Adrienne offered her home for the annual board meeting at 7:00 on the 13th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

rd at 7:00.

 Jeannie and Donna still have one more year left on the board of directors. Tim will think about staying on. Adrienne indicated she was willing to serve another term if her HOA fees were covered.

Jeannie noted we still have two homeowners who have not paid 2009 HOA dues. Board said she can file liens immediately (Hamiltons & Mundy).

High Performance Lawn Care – board approves the contract to be signed and mailed back.

Julie will have Stacey Dollar speak with Jackson Berry about the park fence.

Meeting adjourned at 8:00

November 19, 2009

5:30 p.m.

Tim Sherman’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting read and approved.

PAST ITEMS:

 Adrienne still needs to call Grand Valley Irrigation on tree branches.

 Road repairs have ended and cost around $1800. Road looks good.

BUDGET:

 We need to approve budget for 2010 and send it out to homeowners within 30 days of approval.

 Discussed the hiring of a treasurer vs. finding a homeowner to do the job. A couple names of people in the neighborhood were considered.

 Board unanimously decided to approve the propsed budget and distribute notices within required time frames - with money apportioned to pay a treasurer if needed.

 Tim moved that those individuals serving on the board have their HOA fees waived each year they serve starting in 2010. The board voted unanimously to approve this change pending review of by-law validity.

We need to schedule an annual board meeting and send out a notice with the proposed budget. Julie agreed to draft the letter.

Adrienne offered her home for the annual board meeting at 7:00 on the 13th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

7:00 p.m.

Adrienne Carlo’s home

In attendance from the board: Tim Sherman, Nicolle Lewis, Jeannie Smith, Donna Roso, Julie Dollar, Adrienne Carlo – numerous homeowners also present – note sign in sheet (although some left early without signing).

Minutes read from the last annual meeting and approved.

BUDGET:

 In regard to information from TurnKey Consulting, there is a typo on the proposed amount – the decimal is in the wrong place.

 Discussion in regard to allowing board members to pay lower HOA dues in return for their service on the board. It was determined that directors would receive $200 per year, and officers would receive $100 per year paid out quarterly. Homeowners voted and passed this amendment.

 Motion to approve budget – unanimously approved by all members present.

PARK:

 Homeowners asked about the contract on the park and why we choose the option to pay by the month.

 Explanation of the broken pipe last fall. There was mention that the pipes may be getting old.

 Discussion of some of the fence posts in the park that are a bit shaky.

 The idea of e-mailing homeowners was discussed in order to get more participation. Becky Lee and Susan Lane offered to go door to door asking for neighbor e-mails.

ELECTION OF OFFICERS:

 Five board positions are available.

 In regard to the treasurer position – if no one steps forward from the neighborhood, we will have to hire an outside firm to handle the work. Homeowner Bill Rockwood offered to take on the position on a trial basis.

 Nominations were made: Tim Sherman (noted he would serve if we had no other volunteers, but would rather not), Jo Holcomb, Becky Lee, Peggy Segura, Adrienne Carlo, and Bill Rockwood were nominated.

 Voting by members present elected: Jo, Becky, Peggy, Adrienne & Bill. Donna and Jeanne to remain on the board.

OTHER ITEMS:

 Tim mentioned that perhaps the covenants and by-laws should be cleaned up and asked if anyone wanted to help do that. No one offered.

　

 Members discussed whether our HOA needed a separate group of people to make up an architectural control committee – it was decided that the board can act in this capacity.

 Discussed getting the address list updated with e-mails.

 The website was addressed. It is currently up to date. If members have information they want posted, they need to send it to Nicolle Lewis or Crista White.

 Bill Rockwood said the storm drains were cleaned out at the south end of the neighborhood.

 Nicolle mentioned the sinking man holes and hoped the city would fix this problem.

 Bill mentioned that the streets are to be resealed in 2011.

ITEMS FOR NEXT BOARD MEETING:

 Whether or not to have a yard sale.

 Spring clean up issues.

 Issues in regard to the rental homes in the neighborhood.

 Meeting to be held at 7:00 at Jeannie Smith’s home on February 24.

Adjourned at 8:25


January 13, 2010

7:00 p.m.

Julie Dollar’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting were read and changes were made. The minutes will be reread at the next meeting for approval.

BUDGET:

 Turn key was taken off the budget – otherwise our expenditures would be over.

 At this time, we are hoping Bill Rockwood will agree to be treasurer and that perhaps Walt Legit could take over Bill’s work on the irrigation system.

 Board unanimously approved the budget.

ANNUAL BUSINESS MEETING:

 The assessments and a letter from Tim will be mailed by Monday.

 Meeting to be held at Carlo’s home on Feb. 3rd at 7:00.

 Jeannie and Donna still have one more year left on the board of directors. Tim will think about staying on. Adrienne indicated she was willing to serve another term if her HOA fees were covered.

Jeannie noted we still have two homeowners who have not paid 2009 HOA dues. Board said she can file liens immediately (Hamiltons & Mundy).

High Performance Lawn Care – board approves the contract to be signed and mailed back.

Julie will have Stacey Dollar speak with Jackson Berry about the park fence.

Meeting adjourned at 8:00

November 19, 2009

5:30 p.m.

Tim Sherman’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting read and approved.

PAST ITEMS:

 Adrienne still needs to call Grand Valley Irrigation on tree branches.

 Road repairs have ended and cost around $1800. Road looks good.

BUDGET:

 We need to approve budget for 2010 and send it out to homeowners within 30 days of approval.

 Discussed the hiring of a treasurer vs. finding a homeowner to do the job. A couple names of people in the neighborhood were considered.

 Board unanimously decided to approve the propsed budget and distribute notices within required time frames - with money apportioned to pay a treasurer if needed.

 Tim moved that those individuals serving on the board have their HOA fees waived each year they serve starting in 2010. The board voted unanimously to approve this change pending review of by-law validity.

We need to schedule an annual board meeting and send out a notice with the proposed budget. Julie agreed to draft the letter.

Adrienne offered her home for the annual board meeting at 7:00 on the 13th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

 Jeannie and Donna still have one more year left on the board of directors. Tim will think about staying on. Adrienne indicated she was willing to serve another term if her HOA fees were covered.

Jeannie noted we still have two homeowners who have not paid 2009 HOA dues. Board said she can file liens immediately (Hamiltons & Mundy).

High Performance Lawn Care – board approves the contract to be signed and mailed back.

Julie will have Stacey Dollar speak with Jackson Berry about the park fence.

Meeting adjourned at 8:00

November 19, 2009

5:30 p.m.

Tim Sherman’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting read and approved.

PAST ITEMS:

 Adrienne still needs to call Grand Valley Irrigation on tree branches.

 Road repairs have ended and cost around $1800. Road looks good.

BUDGET:

 We need to approve budget for 2010 and send it out to homeowners within 30 days of approval.

 Discussed the hiring of a treasurer vs. finding a homeowner to do the job. A couple names of people in the neighborhood were considered.

 Board unanimously decided to approve the propsed budget and distribute notices within required time frames - with money apportioned to pay a treasurer if needed.

 Tim moved that those individuals serving on the board have their HOA fees waived each year they serve starting in 2010. The board voted unanimously to approve this change pending review of by-law validity.

We need to schedule an annual board meeting and send out a notice with the proposed budget. Julie agreed to draft the letter.

Adrienne offered her home for the annual board meeting at 7:00 on the 13th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

rd at 7:00.

 Jeannie and Donna still have one more year left on the board of directors. Tim will think about staying on. Adrienne indicated she was willing to serve another term if her HOA fees were covered.

Jeannie noted we still have two homeowners who have not paid 2009 HOA dues. Board said she can file liens immediately (Hamiltons & Mundy).

High Performance Lawn Care – board approves the contract to be signed and mailed back.

Julie will have Stacey Dollar speak with Jackson Berry about the park fence.

Meeting adjourned at 8:00

November 19, 2009

5:30 p.m.

Tim Sherman’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting read and approved.

PAST ITEMS:

 Adrienne still needs to call Grand Valley Irrigation on tree branches.

 Road repairs have ended and cost around $1800. Road looks good.

BUDGET:

 We need to approve budget for 2010 and send it out to homeowners within 30 days of approval.

 Discussed the hiring of a treasurer vs. finding a homeowner to do the job. A couple names of people in the neighborhood were considered.

 Board unanimously decided to approve the propsed budget and distribute notices within required time frames - with money apportioned to pay a treasurer if needed.

 Tim moved that those individuals serving on the board have their HOA fees waived each year they serve starting in 2010. The board voted unanimously to approve this change pending review of by-law validity.

We need to schedule an annual board meeting and send out a notice with the proposed budget. Julie agreed to draft the letter.

Adrienne offered her home for the annual board meeting at 7:00 on the 13th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

February 24, 2010

7:00 p.m.

Jeannie Smith’s home

In attendance from the board: Jeannie Smith, Peggy Seguro, Jo Holcomb, Bill Rockwood,

Donna Roso, Adrienne Carlo

Ricki Gavell from TurnKey Consulting was present and the meeting began with questions and discussion with her in regard to hiring her to handle much of the financial aspects of the HOA.

 Sending assessments is included in her quote along with everything on the financial end.

 She will answer financial questions posed by homeowners.

 There is a charge to file a lien. An intent to file letter must be mailed 10 days before filing a lien. TurnKey charges $112 to file the lien as a deterrent to homeowners – who must pay for this fee.

 Ricki noted that we should be paying taxes each year as an HOA even though we would not owe any money. She said TurnKey would provide all the paperwork needed to file and that we should have the taxes completed and signed by a CPA.

 Home Loan State Bank is the bank she likes to use. If Wilson Ranch HOA did not change banks, we would need to add Ricki to our account. Ricki noted that because she works with Home Loan they waive many fees for her.

 Ricki does not anticipate raising monthly fees in 2011.

 Bill asked for references that we could check before agreeing to sign a contract. She agreed to e-mail references.

 Ricki is bonded and insured.

 Board compensation was brought up. Ricki noted that she did not think board members could be compensated.

CURRENT HOA STATUS

 Jeannie noted that one homeowner, Mundy, still has not completed paying dues from 2009. The board noted that we needed to file a lien and that homeowners are informed when a lien is filed. We can also send delinquent homeowners to collections and we can stipulate that they pay for all collection fees.

Ricki departed.

Notes from annual meeting were read and amended.

BOARD OF DIRECTORS

 Peggy was nominated for VP, Bill was nominated for treasurer, Adrienne was nominated for secretary.

 The board voted unanimously for these positions.

 No one is able to take on the job of president at this time. The board decided to work on recruiting other homeowners to step up to the board and serve in this capacity. Both Jo and Bill will be talking to specific homeowners.

BOARD DISCUSSION:

 Board decided that we would approve a contract with TurnKey pending a positive outcome from a reference check.

 At this time, the board will not look toward raising HOA dues, but may have to raise the dues next year to cover this cost.

 We need to research board compensation. Board would have to pay the annual HOA and if compensation is allowed, they would be cut a quarterly check as noted as the annual meeting. Directors would receive $50 per quarter and board members would receive $25.

 PC research. Jo had looked into a laptop for the HOA - although the original price she had seen was time sensitive. At this time, we won’t be needing a laptop.

 The next meeting was scheduled for Wednesday, March 24th at 7:00 at Peggy’s house.

 Jeannie noted that National Night Out is scheduled for August 3rd.

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




 Jeannie noted that National Night Out is scheduled for August 3rd.

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




 Sending assessments is included in her quote along with everything on the financial end.

 She will answer financial questions posed by homeowners.

 There is a charge to file a lien. An intent to file letter must be mailed 10 days before filing a lien. TurnKey charges $112 to file the lien as a deterrent to homeowners – who must pay for this fee.

 Ricki noted that we should be paying taxes each year as an HOA even though we would not owe any money. She said TurnKey would provide all the paperwork needed to file and that we should have the taxes completed and signed by a CPA.

 Home Loan State Bank is the bank she likes to use. If Wilson Ranch HOA did not change banks, we would need to add Ricki to our account. Ricki noted that because she works with Home Loan they waive many fees for her.

 Ricki does not anticipate raising monthly fees in 2011.

 Bill asked for references that we could check before agreeing to sign a contract. She agreed to e-mail references.

 Ricki is bonded and insured.

 Board compensation was brought up. Ricki noted that she did not think board members could be compensated.

CURRENT HOA STATUS

 Jeannie noted that one homeowner, Mundy, still has not completed paying dues from 2009. The board noted that we needed to file a lien and that homeowners are informed when a lien is filed. We can also send delinquent homeowners to collections and we can stipulate that they pay for all collection fees.

Ricki departed.

Notes from annual meeting were read and amended.

BOARD OF DIRECTORS

 Peggy was nominated for VP, Bill was nominated for treasurer, Adrienne was nominated for secretary.

 The board voted unanimously for these positions.

 No one is able to take on the job of president at this time. The board decided to work on recruiting other homeowners to step up to the board and serve in this capacity. Both Jo and Bill will be talking to specific homeowners.

BOARD DISCUSSION:

 Board decided that we would approve a contract with TurnKey pending a positive outcome from a reference check.

 At this time, the board will not look toward raising HOA dues, but may have to raise the dues next year to cover this cost.

 We need to research board compensation. Board would have to pay the annual HOA and if compensation is allowed, they would be cut a quarterly check as noted as the annual meeting. Directors would receive $50 per quarter and board members would receive $25.

 PC research. Jo had looked into a laptop for the HOA - although the original price she had seen was time sensitive. At this time, we won’t be needing a laptop.

 The next meeting was scheduled for Wednesday, March 24th at 7:00 at Peggy’s house.

 Jeannie noted that National Night Out is scheduled for August 3rd.

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




 Jeannie noted that National Night Out is scheduled for August 3rd.

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




was present and the meeting began with questions and discussion with her in regard to hiring her to handle much of the financial aspects of the HOA.

 Sending assessments is included in her quote along with everything on the financial end.

 She will answer financial questions posed by homeowners.

 There is a charge to file a lien. An intent to file letter must be mailed 10 days before filing a lien. TurnKey charges $112 to file the lien as a deterrent to homeowners – who must pay for this fee.

 Ricki noted that we should be paying taxes each year as an HOA even though we would not owe any money. She said TurnKey would provide all the paperwork needed to file and that we should have the taxes completed and signed by a CPA.

 Home Loan State Bank is the bank she likes to use. If Wilson Ranch HOA did not change banks, we would need to add Ricki to our account. Ricki noted that because she works with Home Loan they waive many fees for her.

 Ricki does not anticipate raising monthly fees in 2011.

 Bill asked for references that we could check before agreeing to sign a contract. She agreed to e-mail references.

 Ricki is bonded and insured.

 Board compensation was brought up. Ricki noted that she did not think board members could be compensated.

CURRENT HOA STATUS

 Jeannie noted that one homeowner, Mundy, still has not completed paying dues from 2009. The board noted that we needed to file a lien and that homeowners are informed when a lien is filed. We can also send delinquent homeowners to collections and we can stipulate that they pay for all collection fees.

Ricki departed.

Notes from annual meeting were read and amended.

BOARD OF DIRECTORS

 Peggy was nominated for VP, Bill was nominated for treasurer, Adrienne was nominated for secretary.

 The board voted unanimously for these positions.

 No one is able to take on the job of president at this time. The board decided to work on recruiting other homeowners to step up to the board and serve in this capacity. Both Jo and Bill will be talking to specific homeowners.

BOARD DISCUSSION:

 Board decided that we would approve a contract with TurnKey pending a positive outcome from a reference check.

 At this time, the board will not look toward raising HOA dues, but may have to raise the dues next year to cover this cost.

 We need to research board compensation. Board would have to pay the annual HOA and if compensation is allowed, they would be cut a quarterly check as noted as the annual meeting. Directors would receive $50 per quarter and board members would receive $25.

 PC research. Jo had looked into a laptop for the HOA - although the original price she had seen was time sensitive. At this time, we won’t be needing a laptop.

 The next meeting was scheduled for Wednesday, March 24th at 7:00 at Peggy’s house.

 Jeannie noted that National Night Out is scheduled for August 3rd.

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




 Jeannie noted that National Night Out is scheduled for August 3rd.

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




th at 7:00 at Peggy’s house.

 Jeannie noted that National Night Out is scheduled for August 3rd.

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




rd.

 The city is still undecided on the issue of spring clean up.

 Yard sale and HOA meetings to be decided next month.

March meeting Wednesday 24th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




th 7:00 @ Peggy’s

August 3nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20




nd in National Night Out

Spring clean up – still undecided on this issue (the city)

Meetings next month

Yard sale all HOA activities to be decided next month

Renters – we will visit ways to improve this.

Meeting adjourned at 8:20







 

February 3, 2010

7:00 p.m.

Adrienne Carlo’s home

In attendance from the board: Tim Sherman, Nicolle Lewis, Jeannie Smith, Donna Roso, Julie Dollar, Adrienne Carlo – numerous homeowners also present – note sign in sheet (although some left early without signing).

Minutes read from the last annual meeting and approved.

BUDGET:

 In regard to information from TurnKey Consulting, there is a typo on the proposed amount – the decimal is in the wrong place.

 Discussion in regard to allowing board members to pay lower HOA dues in return for their service on the board. It was determined that directors would receive $200 per year, and officers would receive $100 per year paid out quarterly. Homeowners voted and passed this amendment.

 Motion to approve budget – unanimously approved by all members present.

PARK:

 Homeowners asked about the contract on the park and why we choose the option to pay by the month.

 Explanation of the broken pipe last fall. There was mention that the pipes may be getting old.

 Discussion of some of the fence posts in the park that are a bit shaky.

 The idea of e-mailing homeowners was discussed in order to get more participation. Becky Lee and Susan Lane offered to go door to door asking for neighbor e-mails.

ELECTION OF OFFICERS:

 Five board positions are available.

 In regard to the treasurer position – if no one steps forward from the neighborhood, we will have to hire an outside firm to handle the work. Homeowner Bill Rockwood offered to take on the position on a trial basis.

 Nominations were made: Tim Sherman (noted he would serve if we had no other volunteers, but would rather not), Jo Holcomb, Becky Lee, Peggy Segura, Adrienne Carlo, and Bill Rockwood were nominated.

 Voting by members present elected: Jo, Becky, Peggy, Adrienne & Bill. Donna and Jeanne to remain on the board.

OTHER ITEMS:

 Tim mentioned that perhaps the covenants and by-laws should be cleaned up and asked if anyone wanted to help do that. No one offered.

　

 Members discussed whether our HOA needed a separate group of people to make up an architectural control committee – it was decided that the board can act in this capacity.

 Discussed getting the address list updated with e-mails.

 The website was addressed. It is currently up to date. If members have information they want posted, they need to send it to Nicolle Lewis or Crista White.

 Bill Rockwood said the storm drains were cleaned out at the south end of the neighborhood.

 Nicolle mentioned the sinking man holes and hoped the city would fix this problem.

 Bill mentioned that the streets are to be resealed in 2011.

ITEMS FOR NEXT BOARD MEETING:

 Whether or not to have a yard sale.

 Spring clean up issues.

 Issues in regard to the rental homes in the neighborhood.

 Meeting to be held at 7:00 at Jeannie Smith’s home on February 24.

Adjourned at 8:25


 

January 13, 2010

7:00 p.m.

Julie Dollar’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting were read and changes were made. The minutes will be reread at the next meeting for approval.

BUDGET:

 Turn key was taken off the budget – otherwise our expenditures would be over.

 At this time, we are hoping Bill Rockwood will agree to be treasurer and that perhaps Walt Legit could take over Bill’s work on the irrigation system.

 Board unanimously approved the budget.

ANNUAL BUSINESS MEETING:

 The assessments and a letter from Tim will be mailed by Monday.

 Meeting to be held at Carlo’s home on Feb. 3rd at 7:00.

 Jeannie and Donna still have one more year left on the board of directors. Tim will think about staying on. Adrienne indicated she was willing to serve another term if her HOA fees were covered.

Jeannie noted we still have two homeowners who have not paid 2009 HOA dues. Board said she can file liens immediately (Hamiltons & Mundy).

High Performance Lawn Care – board approves the contract to be signed and mailed back.

Julie will have Stacey Dollar speak with Jackson Berry about the park fence.

Meeting adjourned at 8:00

November 19, 2009

5:30 p.m.

Tim Sherman’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting read and approved.

PAST ITEMS:

 Adrienne still needs to call Grand Valley Irrigation on tree branches.

 Road repairs have ended and cost around $1800. Road looks good.

BUDGET:

 We need to approve budget for 2010 and send it out to homeowners within 30 days of approval.

 Discussed the hiring of a treasurer vs. finding a homeowner to do the job. A couple names of people in the neighborhood were considered.

 Board unanimously decided to approve the propsed budget and distribute notices within required time frames - with money apportioned to pay a treasurer if needed.

 Tim moved that those individuals serving on the board have their HOA fees waived each year they serve starting in 2010. The board voted unanimously to approve this change pending review of by-law validity.

We need to schedule an annual board meeting and send out a notice with the proposed budget. Julie agreed to draft the letter.

Adrienne offered her home for the annual board meeting at 7:00 on the 13th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

 Jeannie and Donna still have one more year left on the board of directors. Tim will think about staying on. Adrienne indicated she was willing to serve another term if her HOA fees were covered.

Jeannie noted we still have two homeowners who have not paid 2009 HOA dues. Board said she can file liens immediately (Hamiltons & Mundy).

High Performance Lawn Care – board approves the contract to be signed and mailed back.

Julie will have Stacey Dollar speak with Jackson Berry about the park fence.

Meeting adjourned at 8:00

November 19, 2009

5:30 p.m.

Tim Sherman’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting read and approved.

PAST ITEMS:

 Adrienne still needs to call Grand Valley Irrigation on tree branches.

 Road repairs have ended and cost around $1800. Road looks good.

BUDGET:

 We need to approve budget for 2010 and send it out to homeowners within 30 days of approval.

 Discussed the hiring of a treasurer vs. finding a homeowner to do the job. A couple names of people in the neighborhood were considered.

 Board unanimously decided to approve the propsed budget and distribute notices within required time frames - with money apportioned to pay a treasurer if needed.

 Tim moved that those individuals serving on the board have their HOA fees waived each year they serve starting in 2010. The board voted unanimously to approve this change pending review of by-law validity.

We need to schedule an annual board meeting and send out a notice with the proposed budget. Julie agreed to draft the letter.

Adrienne offered her home for the annual board meeting at 7:00 on the 13th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

rd at 7:00.

 Jeannie and Donna still have one more year left on the board of directors. Tim will think about staying on. Adrienne indicated she was willing to serve another term if her HOA fees were covered.

Jeannie noted we still have two homeowners who have not paid 2009 HOA dues. Board said she can file liens immediately (Hamiltons & Mundy).

High Performance Lawn Care – board approves the contract to be signed and mailed back.

Julie will have Stacey Dollar speak with Jackson Berry about the park fence.

Meeting adjourned at 8:00

November 19, 2009

5:30 p.m.

Tim Sherman’s home

In attendance: Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Roso, Julie Dollar, Adrienne Carlo

Minutes from last meeting read and approved.

PAST ITEMS:

 Adrienne still needs to call Grand Valley Irrigation on tree branches.

 Road repairs have ended and cost around $1800. Road looks good.

BUDGET:

 We need to approve budget for 2010 and send it out to homeowners within 30 days of approval.

 Discussed the hiring of a treasurer vs. finding a homeowner to do the job. A couple names of people in the neighborhood were considered.

 Board unanimously decided to approve the propsed budget and distribute notices within required time frames - with money apportioned to pay a treasurer if needed.

 Tim moved that those individuals serving on the board have their HOA fees waived each year they serve starting in 2010. The board voted unanimously to approve this change pending review of by-law validity.

We need to schedule an annual board meeting and send out a notice with the proposed budget. Julie agreed to draft the letter.

Adrienne offered her home for the annual board meeting at 7:00 on the 13th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

th of January.

Tim will call his real estate friend to check on our bylaws and be sure they were valid in regard to signatures and ability to waive fees.

Adjourned at 6:25

Note: After realizing that we needed to first send out the information and then have a board meeting within 10 days, the board has opted to meet on January 13 and finalize the budget, get the information together, and plan a future date for the annual meeting to take place.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.




June 18th, 2009
7:00 p.m.
Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, and Adrienne Carlo


Minutes from April & May read and approved.

TREASURER’S REPORT
• The board reviewed HOA fees coming in and money being spent.
• Discussed those homeowners that still owed.
• Jeannie to send out 3rd notice. Tim may try to call. Jeannie will send a final notice and mention we will put a lien on their property if we do not receive money owed.

FENCE
Theresa & Craig fixed the fence in the park.

WEBSITE
• Wilsonranchsub.com should work, there are still a few issues with loading new information.
• Adrienne needs to get Christa a hard copy of notes.

PRESIDENT
• Theresa officially resigned as president since she is planning to sell her home and may have a buyer.
• Tim and Nicolle discussed which of them should become the next president – scientific methods were applied – a motion was put forth that Tim should be the next president. He was elected by a unanimous vote of the board.
• After reading the covenants and by-laws it was determined that the board should wait until the annual meeting to fill the vacant spot.

NEWSLETTER
• It was put forth that a newsletter should go out in July via mail.
• Nicolle will be responsible to handle the newsletter.
• Theresa will write a letter for it.
• We want everyone to know about the barbeque and events on August 4th for National Night out.
• Make sure that website information is included.

4TH OF JULY
• None of the board members present would be available to handle anything for the 4th of July.
• It was noted that if Adrienne asked Julie (and Julie was available), she could organize a bike parade and purchase various items including popsicles and decorations for the event that would be reimbursed through the HOA funds.

After looking over calendars for July it was determined that the next meeting would tentatively be scheduled for the 22nd and Tim’s house.

Meeting adjourned at 8:15.


May 21st, 2009
7:00 p.m.
Held at Theresa’s home

In attendance: Theresa Strothers, Tim Sherman, Nicolle Lewis, Donna Anthony

Donna took notes

PARK FENCE
Neighborhood pride grant water line.
Talk to home owners regarding the fence as a panel recently fell down. The board discussed three options.
1. Fix fence.
2. Replace fence (surveyor).
3. Take down fence.
The board opted to repair fence for time being – continue to resolve fence problems in the future.

BBQ
Hamburgers, chips, soda, 6-9.

NEWSLETTERS
Letter from Theresa for newsletter

Check on solar pans for pump house to save electricity.

Meeting adjourned.
 

March 19, 2009
7:00 p.m.
held at Nicolle Lewis' home

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Nicolle Lewis, Donna Anthony, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White.

Minutes from Feb meeting read and approved with one change.

ELECTION OF BOARD MEMBERS:
*Theresa Strothers was asked to continue as president
*Nicolle Lewis was asked to continue as Vice President
*Adrienne Carlo was asked to continue as secretary
*Jeannie Smith said she would continue as treasurer for the time being until the board hired an outside person to act in the position.
*Voting for these positions was unanimous.

TREASURER:
*Board discussed having the books audited before it was given over to someone outside the HOA
*Make sure all the bills are approved before being paid.
* As for the tree trimming, we do have money coming in and can cover this bill--Tim will call and get some bids.

SPRING CLEAN UP:
*Craig's company came and has already done a majority of the clean up.
*Split rail fence needs to be fixed
* The shed and some fence needs paint.
* Date set as April 4th at 10 am, signs will be posted.

A new sign to post notices was discussed. Jeannies hubby will weld a sign.

Board
discussed a calling tree and agreed we did not need one at this time.

Meeting dates for 2009:
April 16th @ Jeannies
May 21st @Julie's
June 18th @Adrienne's
July 16th @Tim's
August 20th @ Donna's
September 17th @Theresa's
October 15th @Nicolle's
November 19th @Theresa's

Theresa will handle backyard issue in regard to renter's in fornt of White's.

Board discussed printing a new directory, but opted to save on printing costs and wait for now.

We will ask Jaime Zimmerman to put together an Easter egg hunt in the park.

Garage sale?  Board opted to wait until April meeting for this discussion.

National Night Out is already scheduled for our neighborhood, although the date was not known at this time.
Meeting adjourned at 8:05 p.m.



February 5, 2009
7:00 p.m.
Held at Appleton Elementary School

In attendance: Theresa Strothers, Nicolle Lewis, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne Carlo, + 4 additional homeowners in attendance.

Theresa noted new email for the neighborhood.

Minutes from November were read and approved.

JEANNIE: 
1. Presented budget and why we upped the cost of HOA to $250 per lot.
2. We need to build a rainy day fund and extra went to pump house last year.
3. Discussed some of the major items on budget.
4. Budget unanimously passed by all members present.

OTHER BUSINESS:
1. Pump house--Ray thought all looked good and he has enough people to help when needed.
2. Storm drains--were checked and cleaned out by the city.
3. Leech Creek--Homeowners noted the dog poop and trash and wondered if the city could be called and sked to put in trash cans.
4 Covenants--Issues with parking in the street were discussed.
5. Treasurer-- Jeannie is not interested in continuing. If no one volunteers, we will hire someone.
6. Capital Improvements like picnic table, sign for events discussed.
7. Other community events ideas--volleyball one night a week, basketball, how to get more people involved, perhaps a planning committee.

Next board meeting to be March 19th at Nicolle's house.
Adjourned at 8:00 p.m.


 
November 19, 2008
7:00 p.m.
Held at Tim Sherman's home

In attendance: Theresa Strothers, Jeannie Smith, Tim Sherman, Donna Anthony, Julie Dollar, Adrienne carlo (for 30 minutes only)
 Minutes read and approved from October Meeting

Julie Dollar to take notes as Adrienne Carlo must leave.
BUDGET:
1. No answer from Craig on estimate for park maintanence in 2009. Our bill states he is working on it.
2. Let's add 10% to last years bid for park maintenance.
3. Shown estimated budget for big meeting in February.
4. voted to raise HOA fees to $250 per year.

MISC ITEMS:
1. Ray Seguara is willing to stay on and take care of the pump house. Everything in the pump house looks good for now.
2. There will likely need to be electrical updating that needs to happen in pump house in the future. We are waiting for an estimate from Ron Miller.

Discussed what mailer to residents should say.
Adjourned at 8:00 p.m.
 

 
September 11, 2008 @ 7:00 p.m.

Held at Donna Roso’s home

In attendance: Theresa Strothers, Donna Anthony, Adrienne Carlo and homeowners Scott & Crista White.

Without a quorum we can’t ratify anything. We can discuss issues – but will wait to post minutes from August until they are approved.

Balance of budget is $6710.91.

CRIME FREE MULTI-HOUSING

The police department is not yet doing this with subdivisions, we must wait.

PLAYGROUND EQUIPMENT

 Typically lasts 5 – 12 years.

Estimates range from $7300 to $15000.

$10,400 is mid-range

There are lease to own options

A catalog is on the way

OLD NEWS

  • Rental house by park has made a better effort. The weeds are picked up and the parked cars are not so bad.
  • Resident at 2568 Ranch Road claims RV will be gone after wine fest.
  • Resident at 2570 Ranch Ct. still has not moved truck. A board member offered to call code enforcement on the issue.
  • In regard to issues with renters, discussion about how to enforce covenants and can we made them stricter in this regard for owners who want to rent.

Need a bid for park care for 2009.

Ray will probably not want to handle irrigation.

National Night Out is August 4th next year.

Next meeting October 16 at Tim Sherman’s house.

Meeting adjourned at 8:00p.m.

August 15, 2008 @ 7:00 p.m.
Held at Adrienne Carlo’s home

In attendance: Theresa Strothers, Nicolle Lewis, Tim Sherman, Julie Dollar, Jeannie Smith, Donna Anthony, Adrienne Carlo.

Theresa began by thanking Nicolle and Jeannie for all their work on our National Night Out. The evening was a success and the board received a thank you note from neighbors Charles and Coleen Meyers.

NATIONAL NIGHT OUT – The board looked at all the information collected that night from neighbors including:

  • Multiple people asked about putting a playground in at the park
  • Speeding was an issue cited by neighbors
  • Several people signed up to help with committees
  • People updated information on the directory and can contact the board for a hard copy if needed.

DUES

The HOA dues will need to be raised for next year and the board needs further information about lawn maintenance for the next year as they make plans. And perhaps we need to get a bid on some playground equipment.

CRIME FREE MULTI-HOUSING

Due to a variety of issues with rentals, the board would like to have someone attend the next meeting who can answer questions about the program and how we might seek to get our own neighborhood with this designation in the future. Jeannie will look into this.

MINUTES –

Board will approve minutes before posting.

Next meeting is scheduled for Sept. 11, 7:00 at Donna’s house.

Meeting adjourned at 8:00

Minutes approved 10/16/08

July 17, 2008 @ 7:00 p.m.

Held at Theresa Strother’s house

In attendance: Theresa Strothers, Nicolle Lewis, Tim Sherman, Jeannie Smith, Donna Roso, Julie Dollar, Adrienne Carlo, and homeowners Scott and Crista White

WEBSITE

  • Covenants and by-laws all up and working on the computer site along with subdivision plats and newsletters.
  • All agreed the website looks great and Nicolle copied off a mini note for all homeowners to attach to the National Night Out door hangers which give information on the new website.
  • Site paid up until January 2010.
  • Nicolle also noted that to save money, we would not be printing any further newsletters as it is available on line – but if people want to request a hard copy, they can contact her.
  • Theresa has her letter on the website noting a variety of issues including note on maintaining yards and putting trash cans away.

Rental house by park – branches thrown into park have been cleaned up and it appears that parking issues have been taken care of.

PARK

  • Craig switched out 28 sprinkler heads and this was a part of his bid, did not cost us any extra money.

JEANNIE

  • Got a new computer program, but is having trouble getting the old files to come up on the new computer.
  • As long as we have a hard copy of the files, we are okay.

2570 Ranch Ct.

  • The homeowner has not mowed her yard in weeks, vehicles are parked in the street and her dues are currently listed as unpaid.
  • Bill Rockwood has tried three times to knock and talk with her about these issues without response.
  • Adrienne noted that her husband tried to knock to discuss barking dog issues and they did not come to the door.
  • Board noted there are numerous teens in the neighborhood that would be willing to mow her yard for pay each week if this was needed.
  • Tim volunteered to go and speak with her about these issues.

COTTONWOODS

  • Board chatted about the increase in flying cotton this summer.

NATIONAL NIGHT OUT

  • August 5th in the park from 6 to 9:00 p.m.
  • Door hangers will be put out.
  • Theresa will put up tables and sign up sheets will be out. Nicolle has bump and jump ordered and will pick up treats.

WATERING

  • Best time to water is midnight to 6:00 a.m.
  • Theresa is going to have the schedule changed for the park as many homeowners water first thing in the morning – and if the park is being watered then, the pressure goes down for the rest of the neighborhood.

SWIMMING POOL

  • Julie chatted with Watermark Pools about estimates on putting a residence pool in the park area.
  • She noted that because it would be for residential use, we are not required to put in toilets and showers – which is a huge increase in cost if you have to add these items.
  • The quote was for a 20 x 40 pool which would be plenty big enough.
  • For a pool with vinyl bottom and electric cover the estimate would be roughly $50,000. A vinyl bottom would last approximately 7 years and then costs about 2 to 3,000 to replace. The pool would be salt water as these are much easier to maintain and more cost effective. This also includes some concrete around the edges.
  • Julie noted that to add a toilet and shower would increase the cost up to the $150,000 mark (at the very least) as this would mean putting in sewer lines, etc.
  • Various pros and cons were discussed by the board in regard to putting a pool in: toilets vs. no toilets, deposits for parties, how strong would the cover be, fencing issues, all residents would have to have access as it is a common area, how would fees work, and how to pay for the pool initially if we did this.

The board discussed ways to enhance the use of our park area so more people would use it. Ideas included:

  • Revisiting the picnic table idea. (Jeannie noted she might have a brochure).
  • Putting in a horse shoe pit.
  • Installing a shed that would have a variety of sports items like volleyball equipment, soccer ball, etc.

Next meeting to be held at Adrienne Carlo’s house on the 14th of August at 7:00 p.m.

Meeting adjourned at 8:30

June 17, 2008 @ 7:00 p.m.

Held at Julie Dollar’s house

In attendance: Theresa Strothers, Nicolle Lewis, Tim Sherman, Jeannie Smith, Donna Roso, Julie Dollar, Adrienne Carlo, and homeowner Crista White

Adrienne read the minutes from the May meeting.

CURRENT BUDGET/PARK ISSUES

  • Jeannie noted that we are currently over our budget for the year in regard to park issues $162 for electrical, $1340 spent on cover, $1421 on system repair. We have about $3300 left in the bank if we don’t go over budget on other items for the calendar year.
  • Theresa said that homeowner Ray Segura had been dealing with massive failures with the pump house – flow control system died. Apparently the panel keeps overheating and the breaker box currently installed is not big enough for all the pumps. Ray has purchased fuses and keeps putting in new ones when they blow. A new breaker box would probably run somewhere between the $1500-$2000 range. Do we want to purchase one this year, or wait until 2009?
  • Also, our new lawn service, Craig, has been bidding out sprinkler work and has had to cut the grass more frequently than he originally thought.
  • Plus, the trimming of the park trees was discussed.
  • The board discussed in detail whether or not to have an assessment for 2008. Covenants for applying an assessment and how it was to be voted on, how many votes would be needed, how meetings would have to be set, and how to handle an assessment were discussed in detail.
  • Jeannie and Tim noted that per current covenant rules, we must have “enough” in our bank account left at the end of the year and we discussed what “enough” money would be.
  • Jeannie noted that two homeowners still owe dues for the current year.
  • Finally it was decided to just “up” the HOA dues in 2009. Although it will probably be a big jump in cost, (1) it would be easier to charge homeowners once, (2) the breaker box can wait until next year to be fixed, and (3) the tree trimming could be held off until next spring.
  • The board did note that if the remaining balance at the bank falls below the $1500 mark, then we would have to seriously consider a special assessment in 2008.

GRANTS

Nicole had found information from the city in regard to grants that may be able to help us with the cost of certain projects like tree trimming or the purchase of a picnic table. Plus, the city also has grants for $250 for neighborhoods that would like to have events for homeowners including barbeques, ice cream socials, and Easter egg hunts. She will look into this further.

WEBSITE ISSUES

Do we need a new service?

  • Crista and Nicolle have both spent much time trying to get the by-laws and covenants to post on the current website address without any success. Both also explained that this was a difficult web service to navigate.
  • Apparently the help line for this web service charges $9.99 per minute for extra help.
  • Crista explained that she had no trouble posting the HOA minutes that Adrienne sent via e-mail. However, other documents just wouldn’t post and she did not understand why.
  • Tim will be asking a friend about where we can get a better web service.
  • Crista will be checking into our current contract with the service and see when it runs out and perhaps when/how we can get a better one.

THERESA’S OTHER NOTES

  • She will put a note in the next newsletter that we won’t be doing a special assessment, but that we will need to raise HOA dues for next year.
  • She will fix the watering schedule for the park so that the grass won’t look so brown.
  • She will call the renter/owner for the house by the park in regard to parked cars on street and the cuttings they placed in the park.

JULY MEETING

To be held at Walt Leggit’s house. It will be a barbeque. Tim to check with Walt on what board members should bring. The board noted it was set for July 17th at the present time.

NATIONAL NIGHT OUT

  • August 5, 2008, 6:00 p.m. in the park
  • Nicolle will get a bump and jump and ice cream.
  • Jeannie will get the door hangers that have information on the night.
  • Adrienne will do signs ahead of time.

Julie noted she doesn’t have any pool information yet. She will find out about how much it would cost to put a pool in the park. She will have a survey to be handed out at National Night Out in regard to neighborhood opinion and interest on this issue.

PICNIC TABLE

This idea was shelved after seeing what our current budget is for the year. We may try to see if we could get money for a table with a community grant. Adrienne noted that with table cost plus shipping we would need about $1000 to cover a thermo-coated plastic table.

Final note – The board noted that it was probably costing our park maintenance company far more than originally quoted last year to maintain the park with the current cost of gas. Board members felt that the park did look nice and we wanted to maintain good standing with Craig. If we had some extra money at the end of the year, we discussed giving him a bonus and said we would revisit that issue at the proper time.

Meeting adjourned at 8:30

May 8, 2008 @ 7:00 p.m.

Held at Jeannie Smith’s house

In attendance: Theresa Strothers, Tim Sherman, Jeannie Smith, Donna Roso, and Julie Dollar

The following notes were taken by Julie Dollar and submitted to Adrienne Carlo for typing and posting.

PARK CLEAN UP –

Went beautifully, thanks to Donna and Adrienne.

PICNIC TABLES –

  • Adrienne found some options. (Sheet with prices and info.)
  • Insurance – do we need more to have a picnic tables? No, we are fine.
  • Will neighbors use it, or be mad?
  • We just need to decide yes or no.
  • Five of us voted and decided we should get a table.
  • Ask Adrienne to please follow up on getting a table – 8 foot. And ask to be delivered to Walt’s house. Tim will ask Walt.

PARK –

  • Some neighbors talking about putting in a horse shoe pit.
  • Do we have enough insurance for the pump house? $43,000
  • Pump house is worth approximately $500,000.

TREE SERVICE –

  • We had an estimate. Chuck Thompson Inc. to trim 2 mulberry trees by fence (trim & remove limbs) $2000 / or 1 day for $1200 as much work as he can get done in one day.
  • Theresa will call and talk to Chuck.
  • A special $35 assessment might be added to each house for this project.
  • Meeting – to have a special assessment we need to have a meeting and mail homeowners. Next meeting with be in the park instead of a home. June 12th at 7:00 p.m. we will have ice cream bars available.

June 7th is yard sale

Pool for the park? Julie will look into how much.

NOTE TO ABOVE TYPED NOTES:

Via e-mail it was decided that the board members should meet themselves to discuss cost of tree trimming and other park options before holding a meeting in the park. Since Julie is out of town and won’t be available to hold the meeting on the 12th at her house, we will have the meeting the following week on the 19th. Adrienne Carlo will post notices before the next HOA meeting.

April 10, 2008 @ 7:00 p.m.
Held at Theresa Strother’s home
In attendance: Board members Theresa Strother, Nicolle Lewis, Jeannie Smith, Adrienne Carlo, and Tim Sherman showed late. Homeowners Ray Segura, Cameron & Peggy Collard.
Theresa welcomed homeowners and noted their concerns.
Cameron & Peggy Collard

·         Want to do a roof over their patio.

·         Board asked that they make a plan and show to someone on architecture committee.

·         Board noted that it needs to tie into the house and be of the same materials and be consistent with the home designs of the neighborhood.

Norm Olson’s e-mail to Theresa

  • Board members noted frustration over his lack of attendance at meetings, yet continued complaints in regard to how the board is managed.
  • He asked if rental occupants could be listed on address lists – the answer is, “no.”
  • Somehow 2 homeowners were missed on the data base address list that was distributed – Jeannie does not know how this happened since the old data base was used, but she will look into it.
  • It was noted he would like to see a bigger newsletter.

Park Area

  • We discussed ways in which to make the park more usable to homeowners.
  • It was decided that we would start to look into picnic tables and Adrienne would research information on price and tables for the next meeting.
  • The new park crew has been out and it appeared they did a nice job.
  • Perhaps May 3rd could be a neighborhood clean-up day? Theresa said she would look into logistics.

Updates were given to Nicole on neighborhood address list.

Ray

  • The pump guy is getting paid.
  • Statement on pump work discussed.
  • All pumps are now purchased and if one goes down, we have a backup for each pump and the pumps can be up and going again in 24 hours.
  • He is thinking about doing a manual for the pump house.
  • Door to pump house will be replaced and will have a new lock.
  • For water issues, we should call Ray or Bill Rockwood.
  • They plan on getting water running the following Tuesday.
  • He is looking into a cover for the settling area.
  • Pump work should be about completed on all our issues.

Road Repair on entrance at G ½ - Theresa will call Walt and find out who is to fix it.

A homeowner called to complain about BB guns and fireworks and wondered if these were illegal. We have no jurisdiction over that – nothing is written in the covenants. They can call the non-emergency line for the police department.

Forms were signed to change signatures at Bank.

Meeting adjourned at 8:00 p.m.

March 4, 2008 @ 6:35 p.m.

Held at Nicolle Lewis’ home

In attendance: Walt Legits, Nicolle Lewis, Tim Sherman, Julie Dollar, Theresa Strother, Jeannie Smith, Donna Anthony, Adrienne Carlo.

Began at 6:35 by welcoming Donna to the board.

Letter from Wilson Ranch resident Norm Olson was presented to the board

  • Theresa noted we are meeting every point noted on the attachment to Norm’s letter.
  • We discussed that perhaps Norm would like to attend meetings and if was interested, he could make copies of the minutes from the meetings and hand deliver to homeowners.
  • Adrienne will work to type meetings in Microsoft Word and get them e-mailed to Christa White so she can post all meetings.
  • Should we again visit the idea of putting up a plexi-glass case on the pump shed with minutes posted for people to read?
  • Can we find someone to work with Christa on website problems? Tim offered to see what aid he could give her.

Board of Directors

  • Theresa was unanimously voted in as president and Walt handed her his materials.
  • Nicolle was unanimously voted to remain as Vice President.
  • Jeannie agreed to continue as treasurer and we discussed ways to make her job easier.
  • Adrienne agreed to continue as secretary.
  • All have agreed to commit to one year for these offices.

Easter

  • The board chose to provide an egg hunt for neighborhood kids for the Easter holiday.
  • The 22nd of March was chosen at 2:00 p.m. in the park.
  • Kids will be asked to bring one dozen eggs per kid.
  • Lissy Legits needs some community hours for school – she will make flyers and post them, she will get extra eggs, candy and bags.
  • Board agreed to give Lissy $20 budget.

Park Fence

            Sherman Alexander had told Walt he would fix it. Stacy Dollar also mentioned

            that he would be available to help. Lets have it done by April.

Newsletter

            Nicolle to do a new newsletter with updated directory

Meeting Dates

  • The following dates were approved by the board for HOA meetings:
  • April 10th Theresa’s house
  • May 8th Jeannie’s house
  • June 12th  Julie’s house
  • July 17th Walt to host BBQ for board
  • August 14th  Adrienne’s house
  • September 11th Donna’s house
  • October 16th Tim’s house
  • November 13th Nicolle’s house
Meeting adjourned at 7:30

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